Last updated: 25 February 2026
1. Who We Are
Hychor Ltd (“Hychor”, “we”, “us” or “our”) is the data controller in respect of personal data processed as part of our recruitment activities.
Registered address:
ABVenture Zone, MacRobert Building, King Street, Aberdeen, United Kingdom, AB24 5UA
Email contact:
info@hychor.com
This notice is provided in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. How We Collect Your Data
We collect personal data when you:
- Apply for a role by email; or
- Apply via LinkedIn Easy Apply.
If you apply via LinkedIn, LinkedIn acts as an independent data controller in relation to your data on its platform. Once we receive your application, we process your personal data in accordance with this notice.
3. What Personal Data We Process
We may process:
- Name and contact details (including email address)
- CV content
- Employment history and qualifications
- Information contained in covering emails or LinkedIn applications
- Interview notes (digital and handwritten)
- Interview recordings and transcripts (where you have provided consent)
We do not request special category data (such as health or criminal records information) as part of our recruitment process.
4. Purpose and Lawful Basis
We process your personal data for the purpose of:
- Assessing your suitability for a role
- Managing and administering the recruitment process
- Communicating with you regarding your application
Our lawful basis for this processing is:
- Contract – as processing is necessary to take steps at your request prior to entering into an employment contract.
Where we retain your details for potential future roles (see Section 6), our lawful basis is:
- Legitimate interests – namely maintaining a record of applicants for future recruitment opportunities.
We do not carry out automated decision-making or profiling in relation to recruitment.
5. Interview Recordings
Interviews may be conducted using Microsoft Teams.
Where an interview is recorded:
- Recording is optional and subject to your consent.
- A transcript may be automatically generated.
- Recordings and transcripts are stored securely and retained for up to 12 months after the recruitment decision.
You may decline to be recorded without affecting the fairness of your application.
6. Retention
If your application is unsuccessful, we will retain your personal data for up to 12 months after the recruitment decision.
We may contact you during this period if a suitable role becomes available.
After 12 months, your data will be securely deleted unless you have been appointed to a role.
If you are successful, your personal data will be retained in accordance with our Employee Privacy Notice.
7. International Transfers
We use Microsoft 365 to manage recruitment records.
This may involve transfers of personal data outside the UK. Where this occurs, we rely on the UK Addendum to the EU Standard Contractual Clauses to ensure appropriate safeguards are in place.
8. Data Sharing
We do not sell applicant data.
We may share personal data with service providers who support our recruitment processes (for example, Microsoft 365), and with professional advisers where necessary. All such providers are required to process personal data in accordance with applicable data protection laws.
9. Your Rights
You have the right to:
- Request access to your personal data
- Request rectification of inaccurate data
- Request erasure (in certain circumstances)
- Request restriction of processing
- Object to processing based on legitimate interests
- Request data portability (where applicable)
To exercise your rights, please contact us at info@hychor.com.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).